Prerequisites
data has already been uploaded
you are a project user with ‘Share’ project permission
Please note that technically you will share a copy of your data, i.e. if you modify the shared content (e.g. remove a file from a shared folder) after sharing it this will not have an influence on the previously shared content! In case you like to share a modified state please close the share and open a new one.
How to share data
If you like to share your data with people within your workspace (in case these people are not yet workspace members see here how to have them invited) you can add them to your project (see here how to do so) and/or use the following method to provide access to specific data sets to people neither in your workspace or project, i.e. external parties.
Open the file explorer of your project ('Files' tab).
You can choose from the following options
Right-click a file or folder and choose 'Share a copy'.
Select or drill into a folder and click the top right 'Share a copy' button, this will allow to share the entire folder that is currently selected, if you select a specific file this file will be shared. (currently you cannot multi-select files)
You will be offered three options to share your data
Share via URL
This option provides a URL that you can share with any party as a link to enter in the browser to trigger file download.
Note: This option is limited to 4GB and/or 1000 files! For bigger folders or number of files please choose options 2. or 3. below.Share via SFTP
This option creates credentials to download the data via access over the SFTP protocol.
Select 'via SFTP'
The status changes first to 'preparing'. Wait until this switches to 'Running'. Then under 'Access parameters' you will find the connection and login information to access the data you like to share, or you can (safely!) share the credentials with external users who should access the shared data.Share via RSYNC
This option creates credentials to download the data via access over the RSYNC protocol, either directly via commandline or a suitable tool like Filezilla.
See 2., just choose RSYNC
How to end data sharing
As long as you don't explicitly close the provided access it remains open, i.e. everybody knowing the access credentials can access the shared data.
If you decide to cut this share:
open the share information by going to the file explorer of the project that contains the shared data and navigate to the 'Shares' tab on top of the main area.
choose the share you want to close by clicking on it and choose 'Stop sharing'.
Confirm the dialogue and the share is closed (or select 'Continue sharing' in case you like to keep it open).
Note: Once a share is closed you cannot reopen it but have to open a new share!
Example of accessing data shared via SFTP with Filezilla
Filezilla (https://filezilla-project.org/) is a free (S)FTP solution. You can download the software onto your system and connect to the SFTP server created above in the access parameter dialogue.
After having created a share via SFTP as described above, access credentials are provided which can be used in command line SFTP or in another SFTP capable tool.
Below the usage of Filezilla is explained.
Fill out the fields offered as follows
Host: Enter the IP address (first part of the endpoint before the colon (':')) shown in the access parameter section: "sftp://<ipaddress>", e.g. "sftp://12.345.67.890" (note: don't forget to explicitely write sftp://.
Username: Enter the username provided in the access parameter section
Password: Enter the password provided in the access parameter section
Port: Enter the port number (second part of the endpoint after the colon (':') shown in the access parameter section
After successful connection you can download files from the right screen to the folder opened on the left screen.
